Have another version? ILINX version 9.0, ILINX version 8.6, ILINX version 8.5, ILINX version 8.0, Older versions are included only in the installation package.

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About

ILINX Capture Format Converter, a key component of ILINX Capture and the ILINX ECM Platform, provides the ability to automatically convert docs to PDF or TIFF format without user interaction.

This IXM allows for content format conversions on batch documents. These format transformations can include the conversion of Microsoft Office documents into either PDF, PDF/A, or multipage TIFF files. The ILINX Capture Format Converter can also leverage other market-leading technologies to perform advanced conversions, including the generation of searchable PDF documents and numerous image file formats.

This guide contains information on how to configure the ILINX Capture Format Converter application, Administrator tools, and options.

Note: This guide assumes that installation of the ILINX Capture product has taken place. For complete installation documentation, please see the ILINX Installation Guide

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Configuring

ILINX Capture Format Converter’s functionality is controlled by configurable jobs that you will create for different scenarios. The job configuration interface is housed within the ILINX Capture workflow designer. This allows you to configure jobs for specific batch profiles and to automate the conversion process within the workflows easily.

GetBatchInfo/SetBatchInfo: These are not required. If your system administrator does not provide a batch variable to this activity, the IXM will retrieve and use the current batch instance from the database.

Parameters

Initial Setup

Drag a FormatConverter IXM into the workflow. Enter the name of your batch variable into the Batch field in the right-hand panel. If you wish to store the Boolean result of the success of the converter, create a workflow variable and enter it in the Result field in the right-hand panel. Click OK to finish.

Step 1: Click the configure button next to the Configure field. This will open a dialog in which you connect to the ILINX Capture Format Converter web service.

Replace “localhost” with the server name where your ILINX Capture Format Converter service is installed.

Step 2: Click OK. You will now see the job configuration screen.

Conversion settings:

> Output file format – Options include To PDF or To TIFF. Depending on the option selected, the below settings will change.

> Additional settings –

– Use Auditing – Checking this options will enable to Update audit settings… button. Used to maintain a log of the job’s activity in a database.

» In the resulting dialog box, enter the server name of your SQL Server or select it from the drop-down list.

» Enter your username and

» Select your database name from the drop-down list.

» Select your table name from the drop-down list or click on the Or generate new audit table button.

» Map the fields between the database and audit fields.

» Set the audit log retention time (days) (optional) using the up or down buttons provided.

– Keep original file after conversion – Selecting this option will retain the original version in the batch along with the converted document to continue processing.

PDF Conversion settings:

> Convert File Formats –

– Office Word (DOCX)

– Office Excel (XLSX)

– Office PowerPoint (PPTX)

– Image Format (BMP, PNG, JPG, JPEG, TIF, TIFF, GIF)

– MS Visio (VSD, VSS, VST, VDX, VSX, VTX)

– Advanced mode:

» Open Document (ODT)

» Text (RTF, TXT)

» CAD (DXF)

» Vector Images (SVG, WMF, AI, EMF)

– Conversion options:

» Searchable PDF – Selecting will generate searchable PDF files from TIFFs as well as image-based PDF files without requiring a separate engine installation.

                     »Ignore searchable PDFs- check this to have searchable PDFs be ignored.

»Remove searchable PDF text and re-OCR – check this to remove existing searchable PDF text and have OCR work the document again.

Note: This cannot be used with Ignore searchable PDF checkbox.

»Normalize Pages – This will allow the pages to be normalized.

» PDF/A release mode – If you want to use PDF/A-1b release mode, check the box.

• Conformance – Select the conformance desired from the dropdown

» MRC Compression –

• Recompress Images – Selecting will enable the dropdown Image quality. Select the desired quality for the recompressed image.

• Background layer resolution – Using the up/down arrows to select the background resolution to compress.

• Preserve smoothing – Will make document less jagged however increases size slightly.

• Skip e-signed PDF – will skip any PDF that were e-signed, which means they will not be processed by Format Converter at all.

» Merge Capture Document pages into single PDF -When selected, the individual pages of each document in the batch will be combined into a single PDF per document in the batch.

*These options will work only on image file formats. If any non-image files are detected in the batch, the job will ignore them.

> Error handling –

– Throw an error, if batch contains unsupported file type. – Select this option if one of the supported file types listed are not supported for conversion.

TIFF Conversion settings:

> Conversion options:

– Tiff format – Select a specific format from the dropdown or leave Auto for the service to automatically choose.

– Smallest option will use CCITT4 compression for bitonal image

– If Auto, Smallest or JPEG_24bit are used, enter Jpeg quality.

– Resize output file to DPI – Select the DPI size from the dropdown 100-500

– Skip e-signed PDF – will skip any PDF that were e-signed, which means they will not be processed by Format Converter at all.

– Resize output file to 8.5 x 11

– Resize output file to – Specify desired width and height in pixels.

Step 3: Click OK to be returned to the Workflow flowchart

Completing Configuration

Once you have completed everything in the configuration screen, click on the OK button to continue or the Cancel button to exit without saving your changes.

* Advanced mode: enabling this mode requires additional product licensing

** Legacy mode: refer to the ILINX Installation Guide for steps to enable this mode. There is no additional licensing required for this mode.

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Getting Best Performance

Please note that there are many factors that affect the operational performance of the ILINX Capture Format Converter service. Physical factors such as the availability of shared machine resources (i.e., memory), processors, and even the amount of free disk space can impact the throughput. Network performance can also affect the ILINX Capture Format Converter operations as it communicates with other ILINX services and the database. The file size, number of pages, and type of documents being converted are the most critical variables that directly affect performance. Carefully monitor your system when processing.

> Conversions to PDF: For converting images to PDF, greyscale images will result in smaller file sizes than color images. Furthermore, when scanning images into Capture, a higher DPI will result in larger file sizes. For example, for images that are scanned in around 240DPI in greyscale, each page will be about .5MB in size, where scanned images around 400DPI in color will be about 1MB in size.

> Conversions to color TIFF: The color TIFF format generated by ILINX Capture Format Converter ensures superior document representation. However, this format can result in very large TIFF documents. The final size of the converted TIFF is dependent on the original document characteristics including format (TIFF, PDF, JPEG, etc.), number of pages, color depth, page complexity, etc.

> Increasing the resolution of an image will increase the size of the image.

> Using the merge option to create a single PDF or multipage TIFF from multiple images: the size and number of images being merged into the final document will be the critical factor with this conversion.

If you expect that your processing requirements will exceed the operational guidelines described here, please consider these options:

> Test the upper limits of your conversion needs in your environment with your largest documents.

> Increase the size of the server farm and or machine resources (i.e., memory, processors, etc.).

> Break large documents into multiple, smaller documents.

> Lower inbound and/or outbound image resolutions.